Chapter 2: Mastering the Basics of Word
Exercise 2-1: Editing Text and Using Save As
a Open the document named Arctic Acres and make the changes indicated below. Words that have a line through them should be deleted. Words in Italics should be added.
It’s so very hot outside. The air is thick drips with humidity. It’s all you can do to not shrivel up and die like the browned and wilted blades of grass that used to be your lawn. You long for the sound of the winter wind beating its icy fist against your windowpanes. Do you find it hard to understand those misguided snowbirds that run fly to Florida and miss to escape the best part of the year? Do you dream of building fires in the fireplace, wearing flannel shirts and bundling cuddling up in a down comforter as you climb into your cold cool, crisp sheets at night? If this describes you, your time is here has come. Escape to Arctic Acres, an exciting new vacation community on Victoria Island, Northwest Territories, and Canada.
b) Save the revised document as Arctic Acres Revised.
Exercise 2-2: Copying Between Documents
a Open the two documents Arctic Acres Revised and Arctic Acres Description. Copy the contents of Arctic Acres Revised into Arctic Acres Description, combining the two documents to create one document
b Edit the new document until you are satisfied with the way it sounds.
c Use Spelling to correct your misspellings.
d Save the new document as Arctic Acres Promotion.
e Print the document.
f Close Arctic Acres Revised without saving the changes.
Exercise 2-3: Changing Fonts and Font Styles
a Open Arctic Acres Promotion. Add a centered heading that reads: Attention, Winter Lovers! Choose an exciting font that catches the eye.
b Change the font, font size, font attributes, and colors in the text so that it is easy and fun to read. Emphasize important text with different font attributes.
c Experiment with different text alignments: right, center, and left.
d Use Click and Type to experiment with text alignment.
e Add horizontal lines if desired. (Type three dashes on a blank line and press Enter.)
f Save the changes.
g Print the document if you like.
Exercise 2-4: Setting Tabs
a In a new document, create the following dining schedule for Arctic Acres. Set right tabs for Start Time (3') and End time (4') and a left tab for Location (4.5').
Dining Schedule Start Time End Time Location
Champagne Breakfast 9:00 AM 11:30 AM Ice Castle Room
Grand Buffet Noon 2:00 PM Snow Dome Room
Hot Cider and Donuts Snack 2:00 PM 4:30 PM Warming Verandah
Dinner 5:00 PM 8:00 PM Snow Dome Room
b Save this document as Dining Schedule.
Exercise 2-5: Applying Dot Leaders
a) Create your schedule for today beginning with getting up in the morning and ending with going to bed. Use a dot leader tab and right alignment to show Time and Activity as in this example:
7:00 AM Rise and Shine
7:30 AM Shower and Dress
8:00 AM Leave for Work
b) Move to the top of the document and insert the following centered heading using Word Date formats: Schedule for [Insert today's date]
c) Save the file as My Schedule.
Exercise 2-6: Using Spelling and Grammar
a) Enter the following paragraph exactly as it appears, including the spelling and grammar errors.
Losing weight and getting into shape are common New Year's resolution. The holidays are over, it’s cold outside, and it's time to get ready for those long, hot days of summer. Never before has keeping this resolution been easier with a new product from Health line. You can burn that extra fat and keep on burning it even while you are sleeping. This revolutionary product is the result of years of research by several major universities. And you don't even have to leave your own home. Sound exciting? Keeping watching for further announcements.
b) Select the phrase ', it's cold outside' in the second paragraph and delete it.
c) Select the sentence that begins 'And you don't even...' and move it before the sentence that begins 'You can burn that extra fat...'
d) Use Spelling to correct the spelling and grammar errors.
e) Save the paragraph as Health line Weight Loss Product.
f) View the paragraph in Print Preview before closing.
Exercise 2-7: More with Fonts
a) Open Health line Weight Loss Product, which you created in Exercise 2-6. Add a centered heading with a large, sans serif font that reads: Don't Break that New Year's Resolution Again!
b) Change the font, font size, font attributes, and colors in the text so that it is easy to read. Emphasize important text with different font attributes.
c) Enter a double-horizontal line if desired. (Type three equal signs on a blank line and press Enter.)
d) Save the changes.
Exercise 2-8: Bulleted and Numbered Lists
a) At an Arctic Acres staff meeting you are charged with creating a list of winter activities that can be promoted to the residents. They can be indoor or outdoor activities. Use Automatic Numbering to create your list of at least ten activities. Save the list as Potential Winter Activities.
b) Reorder the list using cut and paste so that all of the outdoor activities are listed first and the indoor activities are listed second. Save this list as outdoor and Indoor Winter Activities.
c) Change the numbers to bullets using a bullet from one of the various symbol fonts available on the computer you are using.
d) Save the document before closing it.
Exercise 2-9: Numbering and Line Spacing
a) Your sailboat is sinking offshore of a deserted island in the Caribbean. Make an automatic numbered list of the five things you will want to take with you from the boat before it goes down.
b) Reorder the list using drag and drop so that the items are in order of priority, with item one having the highest priority.
c) Change the line spacing of your list to 1.5 lines and place a border around the list.
d) Save the document as sinking fast.
Exercise 2-10: Creating and Using Symbols
a) Create a new blank document. Type the following text, using keystroke combinations to convert keystrokes to the symbols included in the text.
Rachel was less than happy K when she discovered that the name she had picked for her business, Dolphins of the Deep, was already registered ® to another company. She became even more unhappy L when she applied for a trademark ™ for her specially designed snorkeling equipment and was denied. She had already spent ¾ of her inherited fortune on this venture. However, her luck changed and she became quite happy JJJ when she wrote a book about her difficulties and was able to copyright it under the name Diving for Dollars © 1999.
b) Save the document as Using Symbols.
Exercise 2-11: Spelling and Using the Thesaurus
a) You just found out that you have an eccentric old aunt who plans to will $100,000 to the relative who can best describe how they will use the money and what getting it means to them. Write 250-500 words impressing your aunt with your desires. (You can check your word count by choosing Tools Ø Word Count.) Use the Thesaurus to help you be descriptive.
b) Use Spelling to check the spelling in your document.
c) Save it as Inheritance.
Exercise 2-12: Using the Thesaurus
a) Change these mundane sentences into ones that are worth reading by using the Thesaurus feature of Word. Replace all the italicized words with more descriptive and interesting words.
The view is pretty from the porch. I wish that I could walk in the woods but I have to become good at word processing if I want succeed.
b) Save the new sentence as Day Dreaming.
Exercise 2-13: Inserting Dates, Changing Margins and Aligning Vertically
a) Open Arctic Acres Promotion from Exercise 2-3 and copy all of the contents into a new document named Promotional Letter.
b) Insert a right-aligned Date Code at the top of the letter.
c) Change the left and right margins to 1”
d) Center the page vertically between the top and bottom margins.
e) Save the changes before closing.
Exercise 2-14: Creating and Printing Envelopes
a) Write a letter to an internship supervisor about why you are best suited for an intern position with their company. Be sure to include the address of the person to whom you are writing. Use all the Word features you have learned to make the letter read well and look good.
b) Add an envelope page to your document including your own return address.
c) View the document in Print Preview, switching between the envelope and letter.
d) If you have access to a printer, print the envelope and the letter.
Chapter 3: Applying Advanced Editing Techniques
Exercise 3-1: Using Headers and Footers
a) Create a new document and change the left and right margins to 1.5'. Design letterhead for Arctic Acres using the following information. Use headers and footers to make it attractive.
Arctic Acres, 1000 Alpenglow Avenue
Victoria Island, Northwest Territories, Canada, T2E3K2
Telephone: (403) 555-8888; FAX: (403)-555-8877
b) When you are finished, save the document as Arctic Acres Letterhead.
Exercise 3-2: Creating Columns
a) Open Promotional Letter from Exercise 2-3 or another document with two or more paragraphs. Change the document from a one-column document to one with two balanced columns. Center the title over both columns.
b) Separate the two columns with a vertical line.
c) Save the article as [Document Name] - Columns.
Exercise 3-3: Working with Columns
a) Open Health line Weight Loss Product from Exercise 2-7. Delete the last sentence 'Keep watching...' Add the following new paragraphs:
With this unbelievable product, aptly named, Jumping JehosahFat, you literally jump away those extra pounds. All you have to do is plug the small appliance into an electric socket. You won't believe the results. Within days, you'll start seeing the pounds melt away and that's not all. You don't even have to worry about what you eat. Jumping JehosahFat takes care of it all.
I'm sure you're asking how such a thing could be possible. Well, let me explain it to you. Jumping JehosahFat sends a small electric impulse throughout your house. At random times throughout the day, this impulse steadily increases until you are jumping everywhere you go, off the couch, out of your chair, around the room. After 30-40 minutes, it returns to its resting mode and you're free to go back to what you were doing. No more forcing you to make time to exercise. No more buying expensive exercise equipment that just sits in the corner gathering dust. And that's just the beginning!
Jumping JehosahFat turns your refrigerator and kitchen cupboards into virtual no-access zones. The moderate impulse sent to the door handles provides enough of a shock that after only a few days, you won't even care about eating. Doesn't that just sound incredible! Buy yours today. We guarantee that you won't have to worry about your weight again.
b) Select the article and change it into three evenly spaced columns. Left aligns the heading over the three columns.
c) Save the article as Health line Weight Loss Product - Columns.
Exercise 3-4: Creating Tables
a) In a new document, create the following table. Use AutoFit to adjust column width.
Date Time In Time Out Activity Earnings
1/20/99 10:00 AM 4:00 PM Excel Training $420
1/22/99 10:00 AM 4:00 PM Word Training $420
1/26/99 1:00 PM 3:00 PM Planning Meeting $150
2/2/99 3:00 PM 5:00 PM Follow-up Meeting $300
2/5/99 10:00 AM 4:00 PM Access Training $420
2/7/99 10:00 AM 4:00 PM PowerPoint Training $420
b) Use Table AutoFormat to format the table so that it looks more attractive. Realign the text in the cells so that the dates and times line up and activities and earnings are centered.
c) Add a row to the end of the table and use SUM to total the earnings.
d) Save the table as Billing Statement.
Exercise 3-5: Formatting Tables
a) Create a table like the one shown below, merging cells, changing cell height, and shading cells where indicated. (To allow room to enter later data, you may want to create the table in Landscape orientation.) Save the table as Expense Report.
Date Type Description Client Amount
Exercise 3-6: Experimenting with Styles
a) Create a new document and type:
b) Apply the appropriate style to each description. Add text for any other styles that appear on your default styles list and apply those styles.
c) Add additional text and format it however you would like. Save it as a new style.
d) Redefine the Heading 1 style so it is 18 pt and centered aligned. Apply the new Heading 1 style to existing text.
e) Close the document without saving.
Exercise 3-7: Using Templates
a) Create a document of your choice using a wizard or a template that comes with Word.
b) Save and print the document that you created.
c) Open the letterhead you created for Arctic Acres or create letterhead of your own.
d) Save the letterhead as a template.
e) Create a new document based on the template and save the letter.
Exercise 3-8: Creating Outlines
a) Create an outline for a short article that you might write for your work, school, church, or club newsletter on one of the following topics. Include Heading 1, 2, and 3 levels.
· A recent event that you attended that was sponsored by the organization.
· An upcoming event that you are involved with planning.
· A concern or idea that you have for the organization.
· A new employee, student, or member of the organization.
a View only Heading 2 and add body text under at least two of the Heading 2 levels.
b Collapse the outline to show Headings 1 and 2 only.
c Expand to show all headings.
d Save the document with a name that is appropriate to the topic.
Exercise 3-9: Working in Outline View
a) Enter the following text in a new document using the Heading levels listed in Outline view:
Enter This Text: Heading Level
DESCRIPTION OF BEHAVIORAL SERVICES 1
Organizational Structure 2
Organizational Chart 3
Long Range Planning 2
Goals and Objectives 3
Mission Statement 4
Vision Statement 4
PROVIDER CREDENTIALS 1
List of Professional Staff Credentials (Chart) 2
Orientation of New Employees 2
QUALITY ASSURANCE 1
Overview of Continuous Quality Improvement Plan 2
Financial/utilization measures 2
Safety/risk management activities and measures 2
LICENSES AND ACCREDITATION 1
Letter of Accreditation 2
Fire and Health Inspections 2
b Print Heading 1 and 2
c Print All Headings
d Save the document as Outline of Manual
Chapter 4: Working with Complex Documents
Exercise 4-1: Working with Data
a Open Billing Statement, which you created in Exercise 3-4.
b View the Database toolbar.
c Delete the row that shows Total Earnings.
d Use the Manage Fields button to add two additional fields: Company and Contact.
e Use the Data Form button to go to the Data Form and enter the information for the two new fields shown in the table below.
f Use the Sort Ascending button to sort the data alphabetically by company.
g The table should now look like this:
Date Time In Time Out Activity Earnings Company Contact
1/26/99 1:00 PM 3:00 PM Planning Meeting $150 CACS Sue
2/7/99 10:00 AM 4:00 PM PowerPoint Training $420 DRM Trisha
1/22/99 10:00 AM 4:00 PM Word Training $420 HFHS Denny
2/5/99 10:00 AM 4:00 PM Access Training $420 KWH Rich
2/2/99 3:00 PM 5:00 PM Follow-Up Meeting $300 MPG Tom
1/20/99 10:00 AM 4:00 PM Excel Training $420 VCI Mary
h Save the document as Data - Billings.
Exercise 4-2: More Work With Data
a Open Expense Report, which you created in Exercise 3-5. Add a column for Contact.
b View the Database toolbar.
c Delete the rows necessary to make it a Word data source.
d Use the Data Form to enter the following information:
Date Type Description Client Amount Contact
10/12/99 Mileage Flint to Livonia - RT 150 miles VCI $43.50 Mary
10/17/99 Dining Lunch with prospective client DRM $23.76 Trisha
10/19/99 Mileage Flint to Detroit - RT 165 miles KWH $47.85 Rich
10/20/99 Supplies Dry erase pens $3.47
10/22/99 Dining Dinner with HFHS administration HFHS $47.50 Denny
a Sort the data alphabetically by client.
b Save the document as Data - Expenses.
Exercise 4-3: Creating a Mail Merge Main Document
a Create the following mail merge form letter using Data - Billings for the data.
On «Date», we conducted a «Activity» for «Company». We arrived at «Time_In» and completed our work at «Time_Out». Total charges for our time come to «Earnings». We appreciate the opportunity to work with you. Please contact us if you have any questions about our services.
b) View each of the records using the View Merged Data and navigation buttons.
c) Conduct the mail merge.
d) Edit the letters to KHW and VCI and change “a” to “an” in the first sentence before Excel and Access.
e) Save the Main Document as Main - Billings. Do not save the merge documents.
Exercise 4-4: Merging Selected Data
a) Create a mail merge form letter using Data - Expenses.
b) Set the Query Options to filter for records that have clients attached to the expense. Set Field to Client and comparison to Is Not Blank.
Per our agreement, we will be charging the following expense to the «Client» account:
Please contact us if you have any questions about our services.
c) Conduct the merge. Review the letters before discarding them. Save the main document as Main - Expenses.
Exercise 4-5: Designing an Online Form
a) Design an online form for a club or organization with which you are involved. Include at least one drop-down field and one check box field.
b) Protect the form and test it by entering data.
c) Fix any problems with the form and then save it.
d) Ask one of your friends to enter data into the form and give you feedback about how it worked and how useful it would be.
Exercise 4-6: Adding Footnotes and Endnotes
a) Write a one to two page paper about three of your favorite books. Include a short quotation from each of the books. Insert an Endnote at the end of each quotation and enter reference information using the following style:
Author. Title, Publisher, Year, Page number.
b) Add a footnote to your text that expands upon a particular point.
c) View the endnotes and the footnote.
d) Save the document as Books.
Exercise 4-7: Creating Master Documents from Existing Documents
a) Your boss has asked you pull together all the documents you have created relating to Arctic Acres into one master document for a presentation he is giving on marketing. Create a new blank master document called Marketing Presentation and add each document as a subdocument.
b) Collapse all the subdocuments.
c) Expand Arctic Acres Promotion. Convert it into master document text.
d) Delete one of the subdocuments.
e) Save the new master document.
Exercise 4-8: Saving Multiple Versions of a Document and Tracking Changes
a) Open the paper you wrote in Exercise 4-6 or other similar document (If you are on a network, open one of your classmates’ papers, with their permission, of course!). Turn on Tracking and edit the document by revising text, moving text around and insert new text.
b) Enter comments to explain why you changed text in at least two locations.
c) Review each change before accepting or rejecting it.
d) Save the changed document as a new version including comments describing the new version.
e) Delete the previous version of the document.